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Buyer guide
How much does scheduling software cost for a 5-person team?
Because Acuity Scheduling and YouCanBookMe price per account rather than per seat, they are far cheaper for a 5-person team. On annual billing YouCanBookMe Professional is $11.70 per month and Acuity Standard is $27, both including 6 calendars. Calendly Standard and SavvyCal Basic are both $50 per month for 5 seats.
| Tool | Plan | 5 people, annual billing | 5 people, monthly billing | Worth knowing |
|---|---|---|---|---|
| YouCanBookMe | Professional | $11.70/mo | $13/mo | Account-priced, 6 calendar connections and booking pages |
| Acuity Scheduling | Standard | $27/mo | $34/mo | Account-priced, 6 calendars; no ongoing free plan |
| Calendly | Standard | $50/mo | $60/mo | Per seat; free plan covers 1 user |
| SavvyCal | Basic | $50/mo | $60/mo | Monthly rate is Capterra-sourced; no free tier |
The two models answer different questions. Per-seat tools charge for each person who takes bookings, while account-priced plans charge for calendars or booking pages. At 20 people the gap widens: Calendly Standard is $200 per month, while Acuity Premium covers 36 calendars for $49.
Free options exist only at the small end: Calendly's free plan covers 1 user, 1 event type and 1 connected calendar, and YouCanBookMe's covers 1 calendar connection and 1 booking page.
Figures are published list prices aggregated from vendor pricing pages and independent third-party research as of October 2026. Totals marked as arithmetic are StackScope's multiplication of a listed per-seat price. Confirm current pricing directly with each vendor before purchasing. This is not a recommendation to buy any specific product. See the full Scheduling Software report for every source and flagged conflict.
FAQ
Common questions
How much does scheduling software cost for 5 people?
On annual billing about $11.70 per month for YouCanBookMe Professional, $27 for Acuity Standard, and $50 for Calendly Standard or SavvyCal Basic.
Why are Acuity and YouCanBookMe cheaper for teams?
They are priced per account with an allowance of calendars or booking pages, not per seat. Calendly and SavvyCal charge per seat.
Is there a free scheduling tool?
Calendly's free plan covers 1 user, 1 event type and 1 connected calendar, and YouCanBookMe's covers 1 calendar connection and 1 booking page. Acuity and SavvyCal have no ongoing free tier.
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Keep comparing
Vendor pricing: Calendly pricing · Acuity Scheduling pricing · SavvyCal pricing · YouCanBookMe pricing
Head-to-head: Calendly vs. Acuity Scheduling · Calendly vs. SavvyCal