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Project management tools — full comparison
Click any column header to re-sort. Prices are per-seat/member, monthly, billed annually unless noted.
ClickUp vs. Asana pricing: ClickUp's Unlimited tier starts cheaper at $7/member vs. Asana Starter's $10.99/user, and ClickUp's free plan has no seat cap at all (just a shared 60MB storage limit), while Asana's free plan caps out at 2 users. Looking for a free project management tool for a small team — Notion is unlimited and free for individual use, and ClickUp's free plan supports unlimited members, making both strong starting points before anyone needs to pay. One thing to know about Monday.com's pricing before signing up: every paid plan enforces a 3-seat minimum, so even a solo user's real minimum bill is $27/month (Basic, annual), not the $9/seat headline price.
| Tool | Free plan | Entry tier | Mid tier | Highest public price | Aggregated sentiment |
|---|---|---|---|---|---|
| Asana | Free, up to 2 usersUnlimited tasks/projects; advanced reporting, workload and approvals require paid tiers | $10.99/userStarter · $13.49/mo billed monthly · unlimited automations included | $24.99/userAdvanced · $30.49/mo billed monthly | Contact salesEnterprise / Enterprise+ — no published price | Catch: AI usage and add-ons push the real bill up. Consistently praised for being easy to pick up — G2's most-repeated themes are ease-of-use and straightforward task/project tracking. AI is capped even on paid tiers — 5 AI requests/user/month (50/account max) on both Starter and Advanced, plus 50,000–75,000 AI Studio credits/month depending on tier; additional AI requests run $0.50 prepaid or $0.60 pay-as-you-go. Timesheets & Budgets is a separate $5.99/user/month add-on. |
| Monday.com | Free, up to 2 seats3 boards only — usable for a trial, not real team work | $9/seatBasic · $12/mo billed monthly | $12/seatStandard · $14/mo billed monthly | $19/seatPro · $24/mo billed monthly | Catch: every paid plan has a 3-seat minimum. Praised for its highly visual, customizable boards — consistently the top-cited reason teams pick it over a plainer task list. Even a solo user must buy 3 seats on any paid tier, putting the real minimum bill at $27/mo (Basic, annual) before anyone actually needs seat 2 or 3. The pricing page currently shows a limited-time annual-billing discount on top of these list prices (no public expiration date found — treat it as promotional, not the standing rate), and each tier includes a fixed monthly AI-credit allowance (1,000 Basic / 2,000 Standard / 3,000 Pro) with no published price for buying more. |
| ClickUp Best value (paid) | Free, unlimited members60MB total shared storage across the whole team — the real constraint | $7/memberUnlimited · $10/mo billed monthly | $12/memberBusiness · $19/mo billed monthly | Not publicly listedBusiness Plus exists but isn't on ClickUp's pricing page — visible only after upgrading from inside a workspace | Catch: "Unlimited" doesn't mean unlimited. Praised for deep customization and genuinely all-in-one functionality — docs, goals, and time tracking without leaving the app. Despite the plan name, Goals, time tracking, and workload management are gated behind Business, and per ClickUp's own 2026 changelog, the Brain AI add-on is $9/member/month (1,500 AI Super Credits/month included; additional credits run $10 per 10,000), while the Everything AI tier with full agent access runs $28/member/month. |
| Notion | Free — unlimited for individual useCollaborative (2+ member) workspaces cap at 1,000 blocks; 5MB file uploads; 7-day page history; 10 guest invites | $10/memberPlus · $12/mo billed monthly | $20/memberBusiness · $24/mo billed monthly | Contact salesEnterprise — no published price | Catch: real AI now requires the Business plan — and third-party listings don't agree on the price. Praised for extreme flexibility as an all-in-one workspace — docs, wikis, and relational databases in one tool. Full Notion AI is exclusive to Business ($20/member); Free and Plus users get only a limited complimentary AI trial. Independent pricing sources currently disagree with each other and with the vendor's own figures — see footnote. |
Figures are aggregated from vendor pricing pages and independent third-party pricing research as of October 2026, and reflect published list prices — actual cost depends on seat count, add-ons, and negotiated terms. Asana's Enterprise/Enterprise+ and Notion's Enterprise pricing are not publicly published; both require a sales quote. Monday.com's pricing page currently displays a limited-time annual-billing discount layered on top of the list prices shown here, with no published expiration date — treat it as promotional, not the standing list price. Independent sources currently disagree on Notion's per-seat pricing: G2 lists Plus at $10 / Business at $19.99, Capterra lists Plus at $12 / Business at $24, while Notion's own annual pricing view shows $10 Plus / $20 Business — the figures used here match the vendor page; the conflict is flagged rather than silently resolved. Confirm current pricing directly with each vendor before purchasing. This is not a recommendation to buy any specific product.
Sources checked
Pricing: official vendor page first, cross-checked against 2+ independent sources. Sentiment: themes drawn from aggregator analysis of G2/Capterra/Reddit discussion, not a raw platform pull.
FAQ
Common questions
Which project management tool has the best free plan?
ClickUp's free plan is the most generous — unlimited members with no seat cap, though the whole team shares just 60MB of storage, which is the real constraint. Notion is free and unlimited for individual use but caps collaborative workspaces at 1,000 blocks. Asana and Monday.com both cap their free plans at 2 users/seats.
Does Monday.com really require 3 seats minimum?
Yes — every paid Monday.com plan has a 3-seat minimum, even for a solo user. That puts the real minimum bill at $27/month (Basic, billed annually) before anyone actually needs seat 2 or 3.
How much do AI features cost on these project management tools?
AI is capped or gated even on paid tiers across the board. Asana includes only 5 AI requests per user/month (50/account max) on Starter and Advanced, with extra requests at $0.50–$0.60 each. Monday.com includes a fixed monthly AI-credit allowance (1,000–3,000 depending on tier) with no published price for buying more. ClickUp's Brain AI add-on is $9/member/month, or $28/member/month for the full Everything AI tier. Notion's full AI is exclusive to its $20/member Business plan.
Is ClickUp's "Unlimited" plan actually unlimited?
Not entirely. Despite the plan name, Goals, time tracking, and workload management are gated behind the paid Business tier ($12/member), not included on Unlimited ($7/member).
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