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Scheduling software — full comparison
The four tools here don't scale on the same axis — that's the central thing to know before reading the prices below. Calendly and SavvyCal price per seat/user. Acuity Scheduling prices per account with calendar limits baked into each named tier, not per seat. YouCanBookMe switches mid-lineup: its Individual and Professional tiers are flat account-priced plans with included calendar-connection allowances, not a per-calendar rate, while its Teams tier switches to genuinely per-member pricing. Every cell below states which model applies — don't assume the numbers scale the same way just because they sit in the same column.
Calendly vs. Acuity pricing both start in the same range ($10 and $16/month), but they scale differently: Calendly is per-seat, so a 5-person team pays 5× the base rate, while Acuity is priced per account with calendar limits baked into each tier — a 5-calendar team might fit on a single $27/month Standard plan. For free scheduling software, Calendly's Free plan (1 user, 1 event type) and YouCanBookMe's Free plan (1 calendar, 1 booking page) are both ongoing, not trials — Acuity and SavvyCal offer no permanent free tier, only trials. Looking for the cheapest Calendly alternative: YouCanBookMe's Individual plan at $8.10/month undercuts Calendly's $10 Standard, though it includes fewer calendar connections.
| Tool | Free plan | Paid-tier capacity constraint | 1 seat/unit | 5 seats/units | 20 seats/units | Aggregated sentiment |
|---|---|---|---|---|---|---|
| Calendly | Yes — ongoing Free plan: 1 user, 1 event type, 1 connected calendar. [VENDOR]Biggest missing capability: unlimited event types / multiple calendars are paid. [VENDOR] | Standard: 1 user.[VENDOR] No separate contact/booking-volume cap identified in the pricing material reviewed | $10/mo annual[VENDOR] Standard, per seat · $12/mo billed monthly | $50/mo annual[DERIVED — VENDOR] Standard × 5 seats · $60/mo billed monthly | $200/mo annual[DERIVED — VENDOR] Standard × 20 seats · $240/mo billed monthly | Catch: Advanced team/routing features are gated above Standard. PRAISE: Reviews consistently praise ease of use, calendar integration, and eliminating scheduling back-and-forth. [3P — G2] CATCH: Reviewers repeatedly flag higher-tier gating/expense for advanced team features. [3P — G2] AI: Calendly now offers AI (Notetaker + the Callie scheduling assistant) bundled into two new tiers, Standard Plus and Teams Plus, priced above the core Standard/Teams tiers shown in this row — see footnote below. [VENDOR] |
| Acuity Scheduling | No ongoing free plan — 7-day trial only. [VENDOR]Trial is not a permanent free tier. Biggest missing capability vs paid Starter: continued booking after trial. The trial also restricts outbound communication — clients can't be sent confirmation/reminder emails or texts until a paid plan is active. [VENDOR] | Starter: 1 calendar. Standard: 6 calendars. Premium: 36 calendars.[VENDOR] At the limit, move to a higher plan — no overage fee identified, just a hard cap per tier | [ACCOUNT-BASED, not per-seat] $16/mo annual[VENDOR] Starter · 1 calendar included · $20/mo billed monthly. "1 seat" here means the plan needed for 1 calendar, not a per-user rate | [ACCOUNT-BASED, not per-seat] $27/mo annual[VENDOR] Standard, 6 calendars included · $34/mo billed monthly. Starter (1 calendar) doesn't stretch to 5 — this is the tier actually needed | [ACCOUNT-BASED, not per-seat] $49/mo annual[VENDOR] Premium, 36 calendars included · $61/mo billed monthly — the tier needed for a 20-calendar team. Premium also includes the AI Booking Assistant at no extra charge, not available on Starter/Standard. Also Acuity's top public tier; Enterprise beyond this is custom/Contact Sales with no public price | Catch: Entry plan's one-calendar limit forces an upgrade for multi-calendar teams. PRAISE: Reviews consistently praise customization, scheduling efficiency, and integrations. [3P — G2] CATCH: Reviewers repeatedly mention an unintuitive interface/learning curve and limited reporting. [3P — G2/Capterra] AI: Premium now includes the AI Booking Assistant bundled at no extra charge; Starter and Standard do not get it. [VENDOR] |
| SavvyCal | No ongoing free tier; current vendor page offers a free try and 30-day money-back guarantee. [VENDOR]No permanent free booking tier is shown on the current pricing page. [VENDOR] | Basic/Premium are both user-based.[VENDOR] No separate project/booking-volume cap identified in the pricing material reviewed | $10/mo annual[VENDOR] Basic, per seat · $12/mo billed monthly [3P — Capterra] | $50/mo annual[DERIVED — VENDOR] Basic × 5 seats · $60/mo billed monthly [DERIVED — 3P — Capterra, since the monthly base rate itself is Capterra-sourced] | $200/mo annual[DERIVED — VENDOR] Basic × 20 seats · $240/mo billed monthly [DERIVED — 3P — Capterra] | Catch: Pricing can feel high for solo users, with no permanent free tier. PRAISE: Reviewers praise the calendar-overlay experience, UX, and flexible availability controls. [3P — G2] CATCH: G2 specifically identifies pricing as the main negative theme in its small review sample. [3P — G2] AI: No separately priced AI add-on identified in current vendor pricing/features material. [VENDOR] |
| YouCanBookMe | Yes — ongoing Free plan: 1 calendar connection and 1 booking page. [VENDOR]Biggest missing capability: additional calendars/booking pages and higher-tier customization/team features. [VENDOR] | Individual: 2 calendars/2 booking pages. Professional: 6/6. Teams: member-based, not calendar-capped.[VENDOR] The unit itself changes at Teams — see the 20-unit column note | $8.10/mo annual[VENDOR] Individual — a single account-priced plan, not a per-calendar rate · $9/mo billed monthly · includes 2 calendar connections/booking pages | $11.70/mo annual[VENDOR] Professional — a single account-priced plan, not a per-calendar rate · $13/mo billed monthly · includes 6 calendar connections/booking pages | [UNIT CHANGE — per member, not account-priced] $324/mo annual[DERIVED — VENDOR] Teams, 20 members × $16.20/mo annual · $360/mo billed monthly (20 × $18). Individual and Professional above are flat account-priced plans with included calendar-connection/booking-page allowances, not a per-calendar rate; Teams is the only tier that actually prices per member. Enterprise beyond 50 members is Contact Sales. [VENDOR] API and Round Robin routing are gated to this Team tier specifically, not Professional [3P — meetergo] | Catch: Free/entry tiers constrain calendars and booking pages, while advanced customization takes more setup or higher tiers. PRAISE: Reviews consistently praise ease of use, calendar integration, and eliminating scheduling back-and-forth. [3P — G2] CATCH: Reviewers repeatedly mention limited customization on lower tiers and a learning curve for advanced rules. [3P — G2] AI: No separately priced AI add-on identified in current vendor pricing/documentation. [VENDOR] |
Figures are current published list prices checked in August 2026. [VENDOR] Per-seat tools (Calendly, SavvyCal) show real per-seat arithmetic at each breakpoint, labeled [DERIVED — VENDOR]. Acuity's cells show the actual plan needed for that many calendars, not a multiplied per-seat rate. YouCanBookMe's 1/5-unit columns are per-calendar; its 20-unit column switches to per-member, flagged explicitly. Review sentiment is paraphrased from current G2/Capterra review data. Confirm current pricing directly with each vendor before purchasing. This is not a recommendation to buy any specific product.
Top public tier (name + price, not forced into the 20-unit column above since it doesn't apply cleanly to every tool): Calendly — Enterprise, Contact Sales, public starting price $15,000/year, 50-seat minimum [VENDOR]. Acuity — Premium, $49/mo annual ($61/mo monthly), 36 calendars; Enterprise beyond this is custom/Contact Sales [VENDOR]. SavvyCal — Premium, $17/mo annual-billing view; only 2 named public tiers exist, no Contact Sales-only tier [VENDOR]. YouCanBookMe — Teams, $16.20/member/mo annual ($18/mo monthly); Enterprise over 50 members is Contact Sales [VENDOR].
New since last check (Calendly AI tiers): Calendly added two AI-inclusive tiers that sit above the Standard/Teams rows used in the table above — Standard Plus at $18/mo annual ($24/mo monthly) and Teams Plus at $24/mo annual ($32/mo monthly), both per seat. They bundle Notetaker and the Callie AI scheduling assistant. Core Standard ($10/$12) and Teams ($16/$20) pricing is unchanged. [VENDOR]
SavvyCal monthly pricing note: SavvyCal's own pricing page shows only the annual-billing view ($10 Basic / $17 Premium per seat/month); it does not publish a month-to-month rate. The $12/$20-type monthly figures used in this report's "billed monthly" notes are sourced from Capterra, not the vendor, and are labeled [3P — Capterra] rather than presented as an official vendor monthly price. [3P — Capterra]
YouCanBookMe discount note: Beyond the standard 10%/20% discounts for annual and two-year billing, YouCanBookMe also offers a separate one-time 10% discount through referral links — a distinct, stackable-looking but separately sourced discount, not a change to the list prices shown above. [VENDOR]
Sources checked
FAQ
Common questions
Does Calendly have a free plan?
Yes — Calendly's Free plan is ongoing, supporting 1 user, 1 event type, and 1 connected calendar. Unlimited event types and multiple connected calendars both require a paid Standard plan ($10/month annual) or higher.
Is Acuity Scheduling priced per user?
No — Acuity is priced per account with calendar limits baked into each tier, not per seat. Starter includes 1 calendar, Standard 6 calendars, and Premium 36 calendars; a team needing more calendars moves up a tier rather than paying per additional user.
Does SavvyCal publish a monthly (non-annual) price?
Not directly — SavvyCal's own pricing page only shows the annual-billing view ($10 Basic / $17 Premium per seat/month). The commonly cited $12/$20 monthly figures come from Capterra, a third-party source, not SavvyCal's vendor page.
Is YouCanBookMe priced per calendar connection?
Only partly. Individual and Professional are flat, account-priced plans that include a set number of calendar connections and booking pages (2 and 6, respectively) — they aren't billed per calendar. Only the Teams tier, at $16.20/member/month annual, is genuinely priced per member.
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